SAOTA

The primary function of this role is to provide coordination and administrative support to the South East Asia (SEA) Group Manager. The Business Development Administrator is essential in ensuring that Business Development and other activities in the South East Asian market run smoothly, supporting the team's efforts to achieve strategic goals and create a positive brand experience for clients of SAOTA, ARRCC, and OKHA.

Please note that the successful candidate must reside in Cape Town.

KEY RESPONSIBILITIES

  • Diary management
  • Research projects relating to South East Asia
  • Travel management for Business Development trips
  • Assisting with coordination for all Marketing Department pillars which include Marketing, Brand, Press, Social Media, Visual Content, Copywriting, and Digital Marketing – relating to South East Asia projects
  • Support the team with ad hoc administrative tasks
  • Occasional assistance with matters of a personal nature

OVERVIEW

1. Campaign Coordination: Assisting in the planning, execution, and monitoring of business development campaigns across different channels such as digital, social media, email, and traditional media. This could involve ensuring all elements are on track, deadlines are met, and campaigns are effectively communicated.

2. Content Creation: Collaborating with the creative team to organize marketing materials such as copywriting, graphics, videos, and other content that aligns with the brand's messaging and objectives.

3. Social Media Management: Assist the social media manager with tasks for the social media accounts for example setting up templates for calendars, assist with scheduling posts, assist with responding to comments and messages, and analyzing social media performance metrics to optimize future content.

4. Data Analysis: Collecting and analyzing marketing data to assess the effectiveness of campaigns and strategies. Assist with elements to include in reports.

5. Event Coordination: Assisting in the planning and execution of events such as product launches, trade shows, webinars, and workshops. This involves coordinating logistics, promotional materials, and engaging with attendees.

6. Market Research: Conduct research to understand a specific campaign better, the target audience, industry trends, and competitive landscape. This information helps inform marketing strategies and ensures that the messaging resonates with the intended audience.

7. Collaboration: Working closely with various departments within the organization, including sales, design, and product teams, to ensure consistent messaging and branding across all touchpoints.

8. Administrative Tasks: Managing administrative duties related to marketing campaigns, including budget tracking, invoice processing, and coordinating meetings.

9. Digital Tools: Familiarity with marketing automation tools, customer relationship management (CRM) systems, and analytics platforms to streamline marketing operations and track results.

    KEY REQUIREMENTS

    • Relevant Marketing qualification essential
    • Minimum of 3 years’ experience in a Personal Assistant / Administrative support role
    • Highly proficient in Microsoft Outlook, Word, PowerPoint, Excel
    • Prior experience working in South East Asia regions advantageous
    • Strong interest in Technology

    KEY CHARACTERISTICS

    The role requires the ability to work in a high-performance, professional environment, where there are constant learning opportunities. The successful applicant will need to be able to work under pressure, have strong attention to detail/accuracy, be organised, proactive, and self-disciplined. A keen understanding and interest in Architecture and Interior Design would be advantageous.

    • Exceptional level of accuracy and attention to detail.
    • Discretion and confidentiality are essential to the role.
    • Fluency in both written and spoken English, with strong spelling, grammar and proofreading abilities
    • Excellent knowledge of the Microsoft Office Suite
    • Ability to remain calm, multitask and work under deadline-driven pressure.
    • Ability to build good relationships at all levels and the ability to work well in a team.
    • Minute-taking and touch-typing skills
    • Excellent organizational skills
    • Able to manage sensitive and confidential information
    • Able to work without supervision, to use initiative and be proactive while working within a team
    • Ability to prioritize and manage own workload amidst conflicting demands and busy work periods.
    • There will occasionally be a requirement to work additional hours which may include weekends.
    • Able to demonstrate a high degree of professionalism

    All Employees are required to have an uncapped 20Mbps (up/down) minimum Internet Connectivity line.

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